I don’t feel so bad about my e-mail inbox now (Or: tips for using e-mail well)

One of my favorite podcasts is Get It Done Guy, by Stever Robbins.

He just did a blog post that addresses one of the banes of my existence: e-mail overload. I hate e-mail for the purpose of sharing links, collaboration, coordination, or keeping up with tasks and project. But I can’t seem to wean from e-mail the people I need to connect with on that stuff. Everyone uses different tools and services to manage their own processes, and too often the lowest common denominator is e-mail.

In Inbox Zero and the Critical Mistake That Saps Productivity, Stever writes:

“I believe that an empty inbox just means you’ve ceded control of your thinking and priorities to everyone who emails you. They control the volume, order, and substance of your attention for the time you’re processing your email. It *feels good* to have an empty inbox, but it also feels good to gorge on Oreo ice cream cake. That doesn’t mean that Oreo ice cream cake is good for you, only that it feels good. Inbox Zero has the extra sugary bonus that since *some* email is an essential part of our job, it’s easy to believe (with no evidence at all) that therefore it’s useful to spend some time on *all* email.

“Rather than striving for inbox zero, I advocate learning to identify the truly relevant emails very, very quickly, with an absolute minimum of cognitive load or context switching.

Whew! I don’t feel so bad now about the nearly 1000 items in my Gmail inbox…

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Mac Contacts weirdness following Time Machine restore

One of the strange new entries polluting my address book. Click image for full-size version.

One of the strange new entries polluting my address book. Click image for full-size version.

Something weird is happening with my contacts list on my mac laptop and iPhone.

Background: Last week, my Macbook Pro’s hard drive crashed during a Snow Leopard install. The Apple Store replaced my drive, installed Snow Leopard, and told me to restore my data from my Time Machine backup. But Snow Leopard wouldn’t let me specify the correct Time Machine backup to restore from, so I had to bring it back to the Apple Store a total of three times (including my staying in the store for over seven hours to make sure my repair was handled correctly) to get them to restore my data. Yeah, the ordeal sucked, and deeply shook my confidence in Apple technology. Here are my tips to avoid a similar crisis.

What’s weird now: After this, my mac’s address book (“contacts” app on the iPhone) contained dozens of duplicate entries. I was able to merge these via the Card –> Look for Duplicates command on my laptop’s address book.

BUT…  I’ve discovered that dozens of new entries (maybe more than 100) have been mysteriously and inexplicably added to my database! Each of these are random collections of 10 or so e-mail addresses. (See picture) As far as I can tell, I have to delete these manually.

WTF? Has anyone else seen this happen? I’m hoping this is just some weird artifact from the grueling restore process, and that after I clean up the random e-mail entries the problem will go away. But it’s just weird…

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